Privacy statement

National Records of Scotland (NRS) is displaying this privacy statement in order to demonstrate our formal commitment to privacy. This statement applies to the Scottish Documents website: www.scottishdocuments.com.

This statement does not cover links within this site to other websites. You may be asked for personal information if you want to take advantage of specific services NRS offers through the website, for example, if you are one of the project partners, testing the online church records service. We will only use the personal information you provide to deliver the services that you have requested, or for other related uses for which you have given your consent. We will not pass your information to third parties without your consent. It is entirely optional for you to participate in these services. The information you provide will only be used to support and improve your relationship with NRS.

If you wish to withdraw from any of the services which are operated through our website you can instruct us at any time to cease our processing and delete your personal information from our records. You also have the right to gain access to your personal data by submitting a written request to NRS’s Data Protection Officer at the following address:

The Data Protection Officer
National Records of Scotland
West Register House
Charlotte Square
Edinburgh
EH2 4DF

Cookies
To allow the Scottish Documents website to function on your Internet browser we place small amounts of information on the device you are using. These include small files known as 'cookies'.

When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on the device you are using, for example, your computer or mobile phone. These include small files known as 'cookies'. They cannot be used to identify you personally.

The cookies on the Scottish Documents website enable the website services recognise your device so you can move between different parts of the site (such as the gazetteer and the image viewer) or to store the last search you made or the last volume you looked at.

You can manage internet browser cookies yourself and learn more about them by visiting the Directgov website.

The cookies used on the Scottish Documents site are as follows:

Name: scottishDocumentsAuth
Typical content: "Yes"
Expires: at end of each session
- this stores the fact that you are an authenticated user and has to be persistent to deal with transferring you between different parts of the site, such as the image viewer

Name: scottishDocuments
Typical content: last search parameter entered by this user
Expires: 7 days from creation
- this is displayed next time you log into the site, in case you want to start from the same search

Name: scottishDocumentsVol
Typical content: last volume accessed by this user
Expires: 7 days from creation
- this is displayed next time you log into the site, in case you want to start from the same volume

Changes to this statement
Due to changes in legislation and best practice or enhancements to functionality and content on www.scottishdocuments.com we reserve the right to change our privacy policy and will reflect those changes in this statement.